conference call 11/6/06
Start - 8:00pm
End – 9:30pm

In attendance:
Tom Drake
Laura Vandezande
Zayanne Thompson
Michael Charnofsky
Tara Murgatroyd
Maggie Wolfe
Tonya Mandl

1.  Set up/check in:

• Tom bringing acorn naturalists catalogues, gift certificate, signs, etc from Helen’s.
• Helen emailed registration info to Tara
• 130 maximum – extra people flexible, park enforces extra vehicles.  Overflow vehicles may be able to park at overflow lot at entrance to park.  Perhaps we can arrange a “shuttle” if necessary.
• 8 cars for 40 spot, 20 cars for 60 spot, 6 cars for the 25 person spot = 35 cars for 130 people!  We will NEED to use overflow lot, which is within walking distance of camp.  Helen will send out a reminder re carpooling.
• Tracy Fesco will be first aid volunteer.  Does Helen have first aid kit?
• Walkie-talkies?  Tom will see if he can borrow some from work.
• Registration:  have liability release form out; Tara will bring

Make sure that there is a cash box, & write down conference + membership, etc. on check if brought in, & on form if cash.

• Quiet hour at 10:00 – campsite 1 is main where campfire will be held, other campsites will be quiet sites.

2.  Workshops

• 16 workshops confirmed so far, plus some more possibles which would make it higher
• Maggie will bring workshop sign-in forms
• Maggie will include in schedule flier:  Schedule, park service rules, water acces, bring in own wood, recycling(no paper or cardboard: plastic, glass & aluminum only)
• Helen’s reminder email:  parking/carpooling, water, firewood and potluck reminder (burrito)
• Suggestions for sites
• Everyone bringing clipboards & clips w/cardboard
• Maggie will be presenter liason
• “swap meet” type workshops
• Park service workshop – Tom will contact

3.  Conference Program

• Saturday dinner: encourage people to bring their own food over & eat together.  Also bring index cards & sharpies to label ingredients (Tom), Table cloths (Laura).
• Opening: introduction & “go-to’s”
• Closing: Maggie
• Evals: include element of it in closing – 1/2 sheet of “creative” response (greatest discovery of weekend)
• EE’r of the year: David – Laura will introduce
• the “conch” will be contacted (Murphy) to mark the time
• Arrival “treats” – wine and cheese?  Maggie’s hot cocoa & tea
• Yoga – swap
• Bird watching – Maggie will ask person who is leading bird workshop

Other:

• Laura will put together merchandise for evals.
• Costs:  only appx. $100 for campsite, no other expense.
• Food for board meeting Sunday – Laura
• Friday night Entertainment:  no cost
• Spring conference programs: maybe Tara will copy, Michael will contact her
• Tom will pick up regular size AC naturalists catalogues
• Maggie will bring Jimminy Cricket Environmentality goodies
• Wristbands for crashers?  Verdict is that it’s not necessary.  Name tags?  Tom will ask Helen re plastic tags & determine paper necessities.  Stickie tags might be easier.  Tom will take care of this.
• Mugs etc. to sell: Zayanne will send box to Tara