Southern Council Meeting Minutes
Sunday 01-22-2006
I. General Business:
1. Meeting called to order at 11:20am. In attendance: Tom
Drake, Tara, Helen de la Maza, Zayanne
Thompson, Kris Pamintuan, Michael Charnofsky, Laura Vandezande, Tonya Mandl
2. Update on Non-Profit Status discussion for presentation to board – Tom
A. Form committee w/ someone So. (Zayanne?) & No.
(possibly Aaron? Ask No. Council) to review the two documents
Tom received from the lawyer
B. Zayanne needs to get tax forms together for this
C. People who donate money to us cannot use us as a tax-exemption until
we are officially a non-profit
3. Colorado Canoe Trip – Laura
A. It’s
filling up, still have 4 spaces open
B. Feb.
24-26, 2006
C. Kris remind
other OSS sites about Canoe Trip
4. Newsletter / Website – Tom
A. Jason will contact Joanna about taking over the newsletter & then
he can take over the website.
B. No one else has applied for the job, Maggie has been doing it & hasn’t
said anything else about not doing it
C. Tom will contact Dan Allison about doing the website
5. Membership/publicity - brochure update – Michael/Helen
A. Helen & Michael
came up w/ a lot of “new words” & a really good rough draft
B. Just
about ready to take the next step – send it to the board for approval
C. Still
need photos & quotes for it (Kris send photos to Michael for brochure)
6. Membership Form Discussion Update – Helen/Michael
A. Do we need to briefly describe contributing categories (“basic,” “contributing,” “life,” & “institutional”)
or is it ok
B. Helen/Michael will take it to the board & suggest putting “limited
income” next to the “basic” category
7. Kenaf Paper – getting it to conference program – Michael
A. Do
we need more? (Kris e-mailed Jason, waiting for his response)
8. GSEEC meeting Feb 10th San Jose – Michael
A. Dan
Allison & Duffy are going
B. Michael
could go, but it will be costly for him to go & he may not be able to go
C. Is
there someone from No. Council who could go? Michael will ask them about
going to GSEEC
9. Discussion AEOE CD-ROM Video for presentation to board - Tom/Jason
A. Where
is Jason on this?
B. What’s
our next step?
C. Tom
will ask Hoppy about the guy who took video of the last conference
10. Mileage – Zayanne
A. We
need to discuss mileage at the state meeting (make it an agenda item)
B. Mileage has gone up significantly, we need to look at raising mileage & encouraging
phone conferences when possible
II. Spring Conference 2006
1. Spring Conference Budget – Tom/Zay
A. Speakers & Entertainment:
i. Richard Louv $2300 ($2000 + $300 travel)
ii. Swamp
Mama $300
iii. Delta
Nove $1400
iv. Nuñez
$350
v. Recoup
$ from Nuñez & Louv’s workshops
vi. Erich
Schneider will play at registration for cost of conference fee
B. Scholarships:
we will give 20 scholarships @ $100 ea.
C. 100+
institutional members
D. Donations – Laura/Tara will send out a blurb
to members to donate things for auction (attached to e-mail about workshop
app. Deadline); Michael will ask Acorn Naturalists for prizes
for eval. prizes
2. Status Workshops – Kris
A. Update: 14 applications as of today. Sandi Funki from GSEEC
helping to recruit + 2 from
B. Jacque Nuñez & Richard Louv will be presenting workshops – fee
for both ($10 for Nuñez, $15 for Louv)
i. Richard
will be presenting the last slot of the day
C. Set-up Sub-committee for aggressive workshop acquisition
D. Krystina Castella (author for ”Discovering Nature’s Alphabet” – we
could comp. her membership for coming to present
E. Split up contacts, talk to these folks by Tues. the 24th:
i. Michael – CHK folks (LACOSS), Antonio Solario (Nat’l Park
Service), Martin LeBlanc of the Sierra Club, integrated waste management – Jerry
Leiberman & Jenny Rigby
ii. Laura – LA
County Nat. Hist. Museum, Gracie, Nat’l Park Service (Santa Monica)
iii. Helen – Santa Monica Conservancy
iv. Tonya – GLTSA list of presenters, Cal State Long Beach
v. Tom – Cal State Fullerton, Cal State Teach
vi. Kris – will continue w/ her contacts, multicultural/diversity
groups, U of R., Deroski, etc.
3. Status Speaker Richard Louv (contract revision) – Tonya
A. Will
be presenting a workshop -- $15 fee
B. Small
revision to his contract – travel expenses billed directly to Richard,
$2000 fee paid to agent
C. Book
will be out in paperback by conference time
4. Status T-Shirt Design - Tom/Julie
A. Design/adjustments/acceptance – deadline Jan. 31st to decide
B. Adjust cloud, make it more organic, have it just say AEOE
C. Use a more balloony font (like “comic sans”)
D. Put design on back; put AEOE logo & conference date
5. Status T-Shirt Ordering – Jason
A. Patagonia Beneficial-T t-shirt color: “Green Tea” – men’s
short sleeve, women’s slim fit, & long sleeve; 1st choice “banana,” 2nd
choice “red” for volunteers (or use what we have left over from
last year)
B. Natural canvas tote bags
6. Merchandise – do we need more?
A. Tote bags – need to order
B. Mugs & frisbees galore left over – don’t
need more
C. Merchandise at concierge table
7. Status Entertainment – Michael/Laura
A. Delta Nove – contract coming
B. Swamp Mammas – Laura has the contract, Zayanne
has copy of it
C. Friday during registration – comping music
for conference fee
D. Talent Show – sign up ahead of time, e-mail the
Mandl’s, keep skits short & appropriate
8. Status Vendor
A. Possible donations from Odwalla, Cliff Bar – Laura/Tara
9. Status Professional Development – Tonya
A. Tonya will send a blurb about Professional Development
in the e-mail, will need to go in registration packet
10. Registration Packet – Jason /Kris/All
A. Revision to Spring Conference Packet 2004 Suggestions
i. Paid workshops
ii. T-Shirt Order
iii. Cost / Housing
iv. Professional Development
v. Other
11. Status Opening Ceremony (Nunez) – Helen
A. 8:50-9:30
= Opening Ceremony
B. $250 for opening ceremony, $100 for workshop, + any materials
C. 25
person limit for her workshop at slot #2; needs 2 tables & PA system for
ceremony
D. Helen will
work on contract for Nuñez
12. Status Auction Items – Laura / Tara
A. Letter
going out by Friday; Tara will keep the items that come in
13. Status Photo Contest – Tom
A. Judges – ??? still need some
B. Photo-contest coordinator – Tom e-mailed Gideon, waiting for
response – Tom will call him at CC 867-7573
14. Status Job Fair – Tom
A. Debbie had a concern about the location
B. Baruh Hall vs. Gildred Hall??? Meeting Room of Conference Center
Downstairs???
D. What about moving everything (registration, auction, etc.)
C. We’ll decide when we go visit for next meeting
15. Status of Volunteers for Conference – Tom
A. Have a volunteer list; Tom has contacted them, most are available
during the conference but not for meetings; Tom will need
phone numbers from Helen to call volunteers
B. Marie White moved to Wisconsin, so is no longer available
16. Newsletter
A. Conference
article, including schedule info, etc.
B. Ad
for donations for auction/scholarships\
C. Book
review/article from Richard Louv
D. Tom will call Jason about newsletter, whether newsletter will
be combined w/ Northern?
16. To Do List
A. Form committee about non-profit w/ someone So. (Zayanne?) & No.
(possibly Aaron? Ask No. Council) to review the two documents
Tom received from the lawyer
B. Zayanne needs
to get tax forms together for this
C. Kris remind
other OSS sites about Canoe Trip
D. Jason will contact Joanna about taking over the newsletter & then
he can take over the website.
E. Tom will contact Dan Allison about doing the website
F. Kris send photos to Michael for brochure
G. Helen/Michael will take it to the membership form to state board & suggest
putting “limited income” next to the “basic” category
H. Michael will ask No. Council about going to GSEEC
I. Laura/Tara will send out a blurb to members to donate things
for auction
J. Michael will ask Acorn Naturalists for prizes for
eval. prizes
K. Tonya will send a blurb about Professional
Development
L. Helen will work on contract for Nuñez
M. Tom will need phone numbers from Helen to
call volunteers
N. Tom will call him at CC 867-7573
O. Laura/Tara (auction donations), Tonya (professional
development, talent show, etc,), Kris (workshops), send blurbs
to Helen by Monday, e-mail to go out by Tues.
P. FIND WORKSHOP PRESENTERS: ALL
i. Michael – CHK folks (LACOSS), Antonio Solario (Nat’l
Park Service), Martin LeBlanc of the Sierra Club, integrated waste management – Jerry
Leiberman & Jenny Rigby
ii. Laura – LA
County Nat. Hist. Museum, Gracie, Nat’l Park Service (Santa Monica)
iii. Helen – Santa Monica Conservancy
iv. Tonya – GLTSA list of presenters, Cal State Long Beach
v. Tom – Cal State Fullerton, Cal State Teach
vi. Kris – will continue w/ her contacts, multicultural/diversity
groups, U of R., Deroski, etc.
Q. Tom will call Jason about newsletter, whether
newsletter will be combined w/ Northern?
17. Schedule or Review Time for Next Meeting
A. Newsletter folding/So Council meeting on Feb. 20, 11am-2pm? Newsletter
goes out Feb. 21st? (April 1 = early registration deadline April 15 =
regular registration deadline) – DEPENDS ON JASON
B. Next meeting March 12, 2006, Sun